Financial Information

Payment Policy and Due Dates

The Student Accounts Office is located on the main floor of the Administration Building in Room 15. The goal of the Student Accounts Office is to assist, serve and support the students at Campbellsville University by offering a number of functions that will help aid students and their families in managing their student accounts.

Payment Policy

Obligation

Registration constitutes a financial contract between students and the university. Students’ right to university services and benefits is contingent upon their making all payments as agreed upon. If students do not make payments of amounts owed to the University when they become due, the University has the right to cancel students’ registration; to withhold their grades, transcripts, diplomas, scholastic certificates, and degrees; to prohibit registration in future semesters or terms.

Time of Payment

In order for a student’s registration to be complete, students must either pay all tuition and fees in full or enroll in a monthly payment plan with Campbellsville University by the following dates:

Students whose financial aid is insufficient to pay all registration charges, or who applied too late to be approved prior to registration, must pay their balances in full or be enrolled in a monthly payment plan. All student account balances not paid or enrolled in a payment plan by the due date will be automatically enrolled in a four-month payment plan and a $50 enrollment fee will be charged to the student account.

Form of Payment

The university accepts payments in cash, personal check, money order, e-checks, credit cards (MasterCard, Visa, American Express, and Discover) and wire transfers.

A 2.75% convenience fee will be assessed on each student account transaction made with a debit or credit card. The convenience fee for international credit cards is 4.25%. All debit or credit card payments must be made through TigerNet and will not be accepted by phone or in person at any Campbellsville University location.

Cash payments must be made in person at the Cashier Office located on the main floor of the Administration Building Room 15. Checks may be mailed to: Campbellsville University, 1 University Drive, UPO 783, Campbellsville, KY 42718. University ID must be included on all checks and money orders to ensure they are credited to the appropriate account.

Returned Checks

If checks are returned by students’ banks for any reason, the payments are considered not made and a $30 fee will be charged to their student accounts.

Prior Balances

Students are required to pay any outstanding balance due from the previous term. Students must have a “zero balance” before they will be permitted to register for a new term, view current semester grades, or receive an official or unofficial transcript.

Withdrawal and Refund Policy

The completion of registration contractually obligates the student and his/her benefactor(s) to pay all his/her tuition and fees for the entire semester. However, the University has established a withdrawal and refund policy to accommodate the need for a student to withdraw.

The official withdrawal date is the last day of class attendance. When a student withdraws, he/she must complete an Official Withdrawal Form obtained from the Office of Academic Affairs. The withdrawal form should be completed and signed by each office indicated on the form, then signed by the student and returned to the Office of Academic Affairs.

Institutional Refund Policy

Tuition and room/board refunds are calculated on the basis of the student’s official withdrawal date. Fees are not refundable. Room & Board is refunded 100% the first week only; thereafter, refunds are prorated based on the number of days/weeks the dorm is occupied by the student. No refund will be given after the 5th week. Once the withdrawal period is over, any student who withdraws from the University will be held responsible for tuition, fees and room/board charges in full. Please investigate the financial effects of withdrawal before you make a decision.

Tuition charges are refundable according to the following schedule:

A student’s withdrawal may require that part or all of his/her financial aid be repaid. All financial aid that is not federally funded Title IV aid will be refunded at the same percentage as tuition and room/board charges.

All federally funded Title IV financial aid programs are administered according to specific program guidelines and regulations. A student’s eligibility for future federal financial aid can be adversely affected by dropping classes and withdrawing from the University after financial aid funds have been disbursed based upon a particular enrollment status. This is particularly true for the grant programs which have limitations placed upon the number of semesters a student can receive aid. The federal refund policy guidelines can be found in the Federal Student Financial Aid Handbook located in the Office of Financial Aid.

Students should also be aware of the effect that altering their enrollment status may have on their measurable “satisfactory academic progress” status. All students receiving financial aid are advised to seek academic counseling and financial aid advisement before deciding to change their enrollment status. The satisfactory academic progress policy can be found on the Campbellsville University website under Financial Aid.

Dropped Class Policy

There will be no partial refunds for dropped classes. Students who drop individual classes before the published last day to register, “census date,” will receive no grade and a full refund. Classes dropped after this date will receive a grade and no refund. Adding a second eight-week course even after dropping a class may result in additional tuition charges. When a student drops all his/her classes, he/she has withdrawn and the withdrawal and refund policy is applied.

Add Class Policy

Courses added after the census date of each term will increase the current credit hour load and may result in additional charges. Students must have approval from their academic advisor to add a class, and a Student Schedule Change Form must be filed in the Registrar’s Office for any class added after the census date.

Financial Assistance

General Policies

Financial aid at Campbellsville University is a cooperative investment in youth and focuses on the student as an individual. The programs are intended to remove the financial barrier from students who are unable to pay, to ease the financial burden for those who are more able to pay, and to manifest a special commitment to disadvantaged students.

At Campbellsville University, the actual amount of the financial aid award is determined primarily by the student’s financial need. “Need” is defined as “Cost of Education” minus “Family Contribution.” The type of assistance a student receives is determined by both need and qualification (i.e., academic achievement, character, and future promise).

Application for Financial Aid

1. The first step is to apply for admission to Campbellsville University. The other extremely important step is to complete the Free Application for Federal Student Aid (FAFSA) as soon as possible after October 1st of your senior year in high school. Even if you think you don’t qualify for federal aid, it’s important to apply, because other funding sources insist on it, including scholarships, state aid, student loans, and work-study. So, complete the FAFSA!
2. Returning students are required to complete the FAFSA for each academic year in which they wish to be considered. Be sure to complete the form as soon as possible after October 1st every year.
3. Applicants may be required to provide supportive documentation such as Internal Revenue Service report (1040, 1040A, or 1040EZ) for their parents and/or student depending upon dependency status. Untaxed income may also require verification by the federal government.
4. Students are required to maintain measurable satisfactory academic progress to maintain financial aid eligibility.

Federal and State Programs

Federal and State Policies

Federal policy prohibits the University fr om over-awarding federal or state dollars. Therefore, the University may adjust scholarship amounts if federal aid is involved in order to achieve the best possible aid package.

Federal Programs

Pell Grant
Demonstrated need based on FAFSA
Grant amount: Award amounts vary

Supplemental Educational Opportunity Grant (SEOG)
Demonstrated need based on FAFSA; Full-time students
Grant amount: Up to $1,000

Parent Loan for Undergraduate Student (PLUS Loan)
Demonstrated need based on FAFSA; Repayment begins 90 days after loan disbursement
Loan amount: Varies (Cost of Attendance - Financial Aid Offer = PLUS Loan)

Federal Direct Loan
Demonstrated need based on FAFSA; Repayment begins 6 months after student graduates or enrolls less than half-time
(Freshman $3,500, Sophomore $4,500, Junior and Senior $5,500)
Loan amount: Varies

Work-Study
Demonstrated need based on FAFSA and desire to work part-time
Amount: up to $2,000

State Programs

Kentucky Tuition Grant (KTG)
Demonstrated need based on FAFSA; Full-time students
Grant amount: Up to $3,000

College Access Program
Demonstrated need based on FAFSA; Pro-rated for part-time students
Amount: Up to $2,000

Kentucky Educational Excellence Scholarship (KEES)
See KHEAA brochure for details

Campbellsville University Scholarships and Grants

Campbellsville University scholarship and grants are for full-time main campus students only. Awards are for fall and/or spring semesters only. Students may qualify for only one Academic-Based Scholarship category. Scholarship value limitations: If a student receives combined scholarship or grants equal to the direct cost of attendance Campbellsville awards may be adjusted.

Presidential Excellence Scholarship → Renewable 3 years with required GPA of 3.5
Competitive scholarship, open to students who have a 33-36 on ACT / 2170-2400 and 3.5 GPA
1 Scholarship up to full tuition, room and board
Deadline: November 1

Presidential Scholarship → Renewable 3 years with required GPA of 3.2
Competitive scholarship, open to students who have a 30-32 on ACT / 1980-2160 and 3.5 GPA
Up to 5 full tuition scholarships
Deadline: November 1

Academic Scholarship → Renewable 3 years based on meeting satisfactory academic programs..
Scholarship awarded to freshman students based on combination of GPA, Class Rank, and ACT / SAT
Scholarship amounts: Varies based upon requirements. $10,00 - $15,500

Governors Scholar Scholarship → Renewable 3 years with required GPA of 3.0
Competitive scholarship awarded to students who have participated in the Kentucky Governor’s Scholars Program; application is required and will be awarded to students based on GPA, ACT/SAT, and quality and content of essay; Minimum GPA of 3.5 and 25 ACT / 1720 SAT
Up to 5 full tuition scholarships
Deadline: November 1

Transfer Student Scholarship → Renewable 3 years with required GPA of 2.0
GPA will be calculated on the cumulative GPA for all colleges previously attended
For transfer students from accredited colleges:
Students with GPA 2.0 - 2.499 → $6,000
Students with GPA 2.5 - 3.499 → $7,000
Students with GPA 3.5 - 4.0 → $9,000

Baptist Leadership Award → Renewable annually with required GPA of 2.0 and service to campus offices
For high school seniors nominated by their Baptist pastors; evaluated upon Church Commitment, achievements, and leadership in community, school, and church
Scholarship amounts: $1,000
Deadline: November 1

Christian Service Scholarship → Renewable annually
For students whose parent serves in a full-time paid Christian ministerial position
Scholarship amount: $1,700

Church Matching Scholarship → Renewable annually
For full-time students, the university will match an amount up to $200 provided by the student’s church, fellowship, or assembly, making the total scholarship up to $400
Scholarship amount: $200

Other Church-Related Scholarships → Christian Vocation Grants, High School Baptist Young Men’s Scholarships, Acteens Scholarship, Women’s Missionary Union Scholarship, Baptist Youth Speakers’ Tournament Scholarship, and Missionary Kids’ Scholarships. Many are renewable annually. Each based on specific individual requirements; Contact the Financial Aid Office for details
Scholarship amount: Varies

Performance Grants → Some renewable annually based upon student performance
Art, Drama, Journalism, Band and Music Grants based upon skills in these areas demonstrated during interviews and/or auditions
Scholarship amount: Varies

Distinguished Young Woman Scholarship → Renewable annually
Distinguished Young Woman title winners, 1st Runner-up, 2nd Runner-up, as well as scholastic achievement winner scholarships are available on both the state and the county levels of competition
Scholarship amount: Varies

Athletic Performance Grants → Renewable
Based on student’s demonstrated abilities, leadership and potential to excel in: men’s basketball, baseball, soccer, cheerleading, football, tennis, golf, cross country, swimming, track, volleyball, and wrestling; and women’s basketball, softball, soccer, wrestling, cheerleading, tennis, golf, cross country, track, volleyball, and swimming. Archery, Bowling, and Fishing.
Scholarship amount: Varies

Minority Scholarships → Renewable annually
General Association of Kentucky Baptists in Kentucky, Minority Teacher Education Scholarship, Minority Christian Ministry, and President’s Leadership Award. Contact the Financial Aid Office for details
Scholarship amount: Varies

KEES Matching → Renewable annually based upon KEES renewal eligibility
Student must be a resident of Taylor, Green, Adair, Marion, Casey, LaRue, Hardin, Russell, Pulaski or Washington Counties in Kentucky. Must be eligible to receive the KEES Scholarship and have a minimum 19 ACT / 1340 SAT
Scholarship amount: Up to $1,500

Endowed/Restricted Scholarships

The University is fortunate to have the support of alumni and friends from across the country and around the world who have generously given to the endowment for named scholarship, or loan fund. Earnings from these funds are awarded annually to students at the University who meet the criteria set forth by the person or persons who established the fund.

Satisfactory Academic Progress (Undergraduate)

Federal regulations require that all students who receive any federal or state financial assistance make measurable academic progress toward a degree at Campbellsville University. Progress is determined quantitatively (hours attempted versus hours earned and time frame) and qualitatively (GPA). Progress is monitored at the conclusion of each term.

Most post-baccalaureate students and those seeking a second undergraduate degree or certificate should be aware that assessment of their satisfactory academic progress status will be based on criteria established for undergraduate students. Those students readmitted to Campbellsville will be evaluated for SAP upon registering for classes. Please refer to the information below for the correct calculation for your program.

Enrollment

A minimum standard for full-time enrollment at the undergraduate level is 12 credit hours per semester. A minimum standard for part-time enrollment (at least half-time) at the undergraduate level is 6 credit hours per semester.

Quantitative

The maximum time frame in which a student must complete his or her degree cannot exceed more than 150% of the published length of the student’s major. All undergraduate majors at Campbellsville require a minimum of 120 hours to complete the degree. Campbellsville undergraduate students can therefore attempt up to 180 hours and still be eligible for aid. Once 180 hours are exceeded, eligibility for aid would be suspended. All semesters and credit hours attempted are used toward the maximum time frame allowance regardless of whether the student received financial aid. All repeated courses, failed courses, withdrawals, courses taken from a change of major and transferred hours will count as credit hours attempted toward the maximum time frame.

In order to complete the necessary number of credit hours to complete a degree at Campbellsville at an acceptable rate, students must complete two-thirds (2/3) of all hours attempted. All attempted hours will be totaled and multiplied by 67% (.67) to determine the number of credit hours a student must have earned. Grades of W, I, and F and transfer hours are counted as attempted hours, however grades of W, I, and F will NOT be counted as earned hours. Retaking courses will add to the attempted total but will count only once as an earned credit.

Qualitative

The minimum acceptable grade point average for undergraduate students is 2.0 after 2 years (4 semesters).

Notification of Results

Students that do not meet the Satisfactory Academic Progress requirements will be notified via mail within two weeks of the conclusion of the semester.

How to Regain Eligibility

Quantitative-Maximum Time Frame

To regain eligibility, you must graduate and advance to a new career level (UG to GR).

Quantitative-Hours Attempted vs. Hours Earned

To regain eligibility, take courses at your own expense in a subsequent term or terms and meet the standards according to the cumulative credit hours completion ratio outlined above under the heading Quantitative. Once you have taken the courses and earned passing grades, you will need to notify the Office of Financial Aid to complete a clearance form.

GPA

To regain eligibility, complete courses at your own expenses at Campbellsville and raise your cumulative GPA to the acceptable standard. Once you have completed the courses and raised your GPA, you will need to notify the Office of Financial Aid to complete a clearance form.

Right to Appeal

If there were extenuating circumstances (injury, illness, death of a relative) that prevented you from meeting the standards of our Satisfactory Academic Progress Policy, then you have a right to file an appeal with the Committee for Financial Aid Appeals. In this appeal you must explain the following items: 1.) The reason why you did not meet Satisfactory Academic Progress and 2.) What has changed now that will allow you to make satisfactory academic progress at the next evaluation.

If you appeal is approved, you will be placed on probation for one term, and after the probationary period, you must be making satisfactory academic progress or successfully following an academic plan that has been developed for you. You will be notified via mail or email the results of your appeal.

Satisfactory Academic Progress (Clock Hour Program) Policy

Federal regulations require that all students who receive any federal or state financial assistance make measurable academic progress toward a degree at Campbellsville University. Progress is determined quantitatively (hours attended) and qualitatively (cumulative grade average). Progress is monitored at the conclusion of spring and summer semesters.

SAP is a requirement of all students enrolled in the Cosmetology and Barbering Training programs. Written notices of SAP standing will be provided to students at the time of evaluation. Copies of evaluations, as well as appeal results, will be kept in the student’s file. Students that withdraw and re-enroll will return under the same SAP status as when they left, regardless of how long he/she has been out. In order to meet SAP students must maintain specified grade levels. They must also proceed through the course at a pace leading to completion in the maximum time frame as defined below. SAP evaluations are at the scheduled end of each payment period (every 500 clock hours) per academic year for the cosmetology program. If a subsequent academic year is more than 500 hours and less than 1000 hours, payment periods are equal to one half of the that academic year. If a subsequent academic year is 500 hours or less then it is considered one payment period. SAP evaluations are always concurrent with the scheduled end of a payment period.

For this program an academic year consists of 1000 clock hours over a period of not less than 26 weeks.

Enrollment

A minimum standard for full-time enrollment is attending all scheduled clock hours in the academic program for any given week.

Quantitative

Students must attend 67% of cumulative attendance average in any given period of enrollment to be considered making satisfactory progress. For one payment period of 500 clock hours, students would have to attend 335 hours to be considered making SAP.

Qualitative

Students must meet the academic requirement of maintaining a 70% grade point average to be considered making satisfactory progress. Students may lose eligibility for financial from Title IV HEA program funds, and may be subject to termination from the program if they do not meet the above requirements.

School holidays are considered in the calculation of cumulative attendance. Course incompletes are not applicable and have effect on SAP standards. Clock hours from another institution toward the student’s educational program are counted as attempted and completed.

Maximum Time Frame

Maximum time frame for students will be 120% of the time it would take to complete the scheduled hours for the program. Time frames are based on schedule of attendance. For example, if a student’s schedule allows for completion within 52 weeks/1500 clock hours with no absence, the maximum time frame for that student at 120% would be 62.4 weeks and 1800 clock hours.

Notification of Results

Students that do not meet the Satisfactory Academic Progress requirements will be notified via mail within two weeks of the conclusion of the semester.

How to Regain Eligibility

Quantitative-Maximum Time Frame

To regain eligibility, you must graduate and advance to a new career level.

Quantitative

To regain eligibility, attend clock hours at your own expense in the subsequent payment period and meet the standards according to the cumulative clock hours completion ratio outlined under the heading Quantitative. Once you have completed the given number of clock hours and earned passing grades, you will need to notify the Office of Financial Aid to complete a clearance form.

GPA

To regain eligibility, attend clock hours at your own expense at the Campbellsville and raise your cumulative GPA to the acceptable standard. Once you have completed the courses and raised your GPA, you will need to notify the Office of Financial Aid to complete a clearance form.

Right to Appeal

If there were extenuating circumstances (injury, illness, death of a relative) that prevented you from meeting the standards of our Satisfactory Academic Progress Policy, then you have a right to file an appeal with the Committee for Financial Aid Appeals. In this appeal you must explain the following items: 1.) The reason why you did not meet Satisfactory Academic Progress and 2.) What has changed now that will allow you to make satisfactory academic progress at the next evaluation.

If your appeal is approved, you will be placed on probation for one term, and after the probationary period, you must be making satisfactory academic progress in order to continue to receive financial aid. You will be notified via mail or email the results of your appeal.